Communications Funds FAQ
Historically, SE Uplift provides our neighborhood associations with a small amount of funding that can be used for communication and outreach efforts. Our priority for communication funding in 2019-2020 is to make funds available to all of our diverse SE Portland community, and to ensure funds support strategies that use best practices for effective and accessible outreach and communications.
As of the fiscal year 2019-2020, communications funds are now available to all community organizations serving the Southeast Portland community in the form of a small competitive grant! Have questions about the program and process? Check out the FAQs we get below!
The goal of the program is to make Southeast community organizations’ communications strategies accessible to the broad and diverse SE Community with effective and accessible outreach. Historically, neighborhood associations have had the opportunity to receive a total $20,000 to put towards their communications needs. The amount that a neighborhood association receives was determined by the number of households in said neighborhood. Services and projects that are liable for reimbursement are projects such as: flyer printing, website hosting, banners, newsletters, and translation services.
As of the fiscal year 2019-2020, communications funds are now available to all community organizations serving the Southeast Portland community.
The grants will be open for application as early as December 1st, the application can be found on the Communications Fund webpage. You may submit your application electronically to firstname.lastname@example.org.
Neighborhood Associations that have used all of their allotted funding from the previous fiscal year will receive their full communications funds amount. Others and non-neighborhood association groups can submit a grant application to access between $700-$1,000 of communications funds.
All community groups may apply for a communications funds. The method by which funding, and reimbursements are allocated is dependent on your status as an organizations.
Organizations with a designated 501© (3) status or fiscal sponsor will receive a check to allocate towards your project. Other groups must authorize all financial requests with a signed Payment/Reimbursement Request Form, which describes the expense.
All requests must be accompanied by an invoice or receipt and, if applicable, a digital or hard copy of outreach materials produced.
If submitting a request for payment to a vendor, please provide an invoice along with the Payment/Reimbursement Request Form.
If submitting a request for reimbursement please provide a receipt, or invoice showing the expense paid, along with your Payment/Reimbursement Request Form.
Copies of checks will not be accepted as proof of payment.
Communications grants open on December 1st. Neighborhood Associations receiving the same funding as the previous fiscal year will be notified by e-mail from the SE Uplift Liaison. Other groups may apply as soon as December 1st.
Proposals are due on February 28th and notification of grants will be going out as soon as March 1st. Groups will have to complete their projects and submit reports by September 30th.
SE Uplift will pay all authorized requests as quickly as possible and in no more than 30 days of receipt.
Check requests are submitted to the CPA once a week. Checks are delivered to SE Uplift the following Monday morning.
Requests submitted after noon on Thursday will be processed the following week.
All checks exceeding $500.00 require two signatures, one from the SE Uplift Executive Director and one from a SE Uplift board officer and may take more than a week to acquire.
Checks will be mailed immediately once they have been processed and signed, unless other arrangements have been made.
Yes, but only if your group receives a substantial amount of recognition or visibility for said partnership. Cost of partnership must be equivalent to amount of recognition. If you are uncertain about whether or not a partnership qualifies as an outreach expense please contact the Communications Grant Program Manager, email@example.com, to discuss the matter before taking action.
For example: a $500 contribution must result in $500 worth of publicity, whether you are co-organizing the project or not.
Some of the ways you might receive recognition or visibility include, but are not limited to: having your logo on all outreach materials and online communications associated with the project, having a physical presence during culmination of the project (ex: tabling at an event), or by receiving public acknowledgement at the project site (ex: formal, verbal or visual, attribution at an event, permanent plaque)*.
*Must provide documentation to SE Uplift to support rational behind using communications funds to partner (IE flyers, screen shots of website postings, sponsorship benefits, etc.).
Communication funds are intended to be used for outreach related expenses only and may not be used to make donations.
Sponsorship may be considered an appropriate use of funding depending on level of visibility offered in exchange for the sponsorship. The same considerations for partnerships described above apply. Please contact firstname.lastname@example.org if your neighborhood wishes to use communications funds to sponsor a project/event.
Absolutely! Your communications funds proposal can be changed/updated throughout the year with board approval. Any major changes will need to be submitted to and approved by SE Uplift prior to requesting reimbursement for the new expenses.
Sorry, no, communications funds cannot be used to purchase items that the neighborhood association plans to sell.
Unfortunately, as much as we all love food, communications funds cannot be used on snacks or food for meetings.
Operations & Events Manager